Gift of Time Program Information

eFunds is pleased to offer the Paid Time Off (PTO) Gift of Time Program. During the course of our daily lives there may be events that cause us to miss work because of serious family or personal emergencies. In order to provide assistance to employees who may be in need of paid time off but may have exhausted all other benefits, eFunds has created the PTO Gift of Time Program.

Employees may contribute PTO to specific individuals as the need is communicated. eFunds will not maintain a bank of hours; therefore, if you donate hours, you will be requested to indicate the name of the individual to whom you wish to donate hours on your donation form.
To be eligible to request PTO under this program, an employee must have completed 12 months of employment and complete the PTO Gift of Time Request Form, which can be found under the Forms link. Once approved, an HR representative will communicate the need for donated hours to the local area and on eZOOM!, if necessary.

In order to donate PTO hours, employees must be regular full-time or part-time employees and have completed at least six months of service. Employees must maintain a balance of no less than 0 hours in their PTO account immediately after the donation. Donating employees must fill out the PTO Gift of Time Donation Form. All hours donated will be used on a first come, first serve basis and must be donated in four hour increments. Accrued PTO time will be deducted from the donating employee’s PTO account when recorded by the HR representative. Each donating employee may donate a maximum of 80 hours of PTO time to any one receiving employee. Note: Once a PTO donation has been made to the Gift of Time Program it cannot be returned to the donator. Additionally, any donated PTO hours unused by a recipient is subject to the same requirements governing the normal PTO program. Consequently, unused PTO donations at the end of a calendar year cannot be carried over into a new year.

• Donation Form
• Request for Time Form

PTO GIFT OF TIME DONATION PROGRAM

Purpose:
To provide a means whereby employees can donate accrued personal PTO time to an employee for absences resulting from a serious medical condition of an employee or an employee’s immediate family member. Donations may also be made to employees who are absent as a result of a natural disaster or other catastrophic event (e.g. flood, tornado, hurricane).

Definitions:

• PTO: Paid Time Off
• Severe Medical Condition: A medical condition that requires or is expected to require the absence of an employee from work for a minimum of thirty (30) days or that involves the potential imminent death of the receiving employee or an immediate family member.
• Natural Disaster: A flood, tornado, hurricane, or other event of general impact to the community that causes significant damage to a receiving employee’s or immediate family member’s primary residence.
• Immediate Family: A receiving employee’s spouse/domestic partner, child/stepchild, sibling, parent/parent-in-law, step-parent/step parent-in-law, domestic partner’s child/stepchild or parent/step-parent.
• HR Representative An individual in Human Resources who is responsible for the business area in which a requesting employee works.
• Functional Manager A donating or receiving employee’s manager or other person responsible for the day-to-day management of resources for the business area in which the receiving employee works.

Donating

• A donating employee may elect to donate accrued personal PTO only to a specific employee who has been approved to receive a donation.
• A donating employee must be a U.S. based, regular full-time or part-time employee; have completed at least six months of service; and maintain a balance of no less than 0 hours in his or her PTO account immediately after the donation.
• A donating employee must prepare and submit the PTO Gift of Time Donation Form to his or her Manager for signature. The Manager will then submit to the appropriate HR Representative.
• All donations must be in four hour increments. Accrued PTO time will be deducted from the donating employee’s PTO accrual when submitted by the HR Representative.
• Each donating employee may donate a maximum of 80 hours of PTO time to any one receiving employee.
• PTO donations are not tax deductible.

Note: Once a PTO donation has been made to the Gift of Time Program it cannot be returned to the donator. Additionally, any donated PTO hours unused by a recipient is subject to the same requirements governing the normal PTO program. Consequently, unused PTO donations at the end of a calendar year cannot be carried over into a new year.

Receiving

• To receive PTO time from a donating employee, an employee must complete a PTO Gift of Time Request Form and submit it to his or her Manager for approval. If approved by the Manager, form is sent to the HR Representative for the area.
• A receiving employee must exhaust all available PTO balances, prior to requesting a donation.
• A receiving employee must have completed 12 months of employment to be eligible to receive a donation.
• The HR Representative will contact the Functional Manager of the employee submitting a request to review the request. If approved, the HR Representative will submit the employee’s name to the HR Director for final approval. The HR Representative will then communicate the need for a donation to employees in the local office first and to eFunds in general, if deemed necessary.
• The HR Representative will also notify the Functional Manager and the employee of final approval and of the communications made.
• A receiving employee will continue to receive and accrue benefits during periods when gifts of PTO time are being used.
• PTO Gifts are limited to the number of hours that a receiving employee is normally scheduled to work each week and to a total of twelve weeks during any rolling twelve-month period.
• The HR Representative will review all donations and utilize donations on a first come, first serve basis. The HR Representative will not record all donated hours at the same time; therefore, if all donated hours are not utilized, the donation form will be returned to the employee and not deducted from their accrual.
• A receiving employee will continue to be paid as if he or she were regularly employed, with all normal deductions.

General:
If a receiving employee does not use all PTO gifts recorded to his or her account , the unused PTO donations will be not be returned to the donating employee but considered part of the receiving employee’s regular PTO. The HR Representative will monitor hours required and submit donated hours as needed.

If a requesting employee is currently on Short-Term Disability or Workers Comp and as exhausted all available PTO, the Gift of Time donation may supplement these payments but, in no case, shall the payment be greater than the employee's base wage. Any PTO Gift of Time donations to employees out on STD or WC will need to be coordinated with the Benefits Department.

Use of PTO gifts does not extend the maximum time of leave available under eFunds benefits plans or applicable Family and Medical Leave Act requirements.

The HR Representative will submit donated hours to HR Data Entry to record PTO to the receiving employee and deduct hours from the donating employee

Note: The Company reserves the right to add, modify, or terminate this program at any time.